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Ref 1645-SB Payroll Assistant

EMPLOYING COMPANY:        David MacBrayne HR (UK) Limited     


JOB TITLE:                               Payroll Assistant         


REPORTS TO:                          Payroll Manager


VACANCY REF:                        1645-SB        


CONTRACT:                             12 Months Fixed-Termc


RATE OF PAY:                          £23,920 (Clerical Grade B)


LOCATION:                              Gourock (flexible working in line with Government guidelines)


HOURS PER WEEK:                38


DATE ADVERTISED:                23 February 2021


CLOSING DATE:                      09 February 2021


The recruitment Information pack is designed to provide you with as much information as possible, relevant to the role and the recruitment process.


David MacBrayne HR (UK) Limited is an equal opportunities employer; as such our selection processes are designed to promote equality of opportunity for all.


If you have any further queries, please contact HR Services by email vacancies@davidmacbraynehr.co.uk.

 


 
DAVID MACBRAYNE HR (UK) LIMITED
David MacBrayne HR (UK) Limited is a Human Resource subsidiary which supports David MacBrayne Limited (DML). DML is the parent company of two major subsidiary businesses CalMac Ferries Ltd and Solent Gateway Ltd. 

 


ROLE OVERVIEW

Assist the Payroll Manager and Assistant Payroll Manager in providing a comprehensive Payroll service for the Company. 

 

 

FUNCTIONAL RESPONSIBILITIES/KEY TASKS
•    Assist  with  production  of  the  CalmacPayroll by  accurately  transferring  weekly  timesheet  information  and  all  other associated elements onto the payroll system,  and checking net pay prior to authorisation by Manager-all to  agreed  timescales  in  accordance  with  Company  procedures  and  in  compliance  with  Government  body requirements.
•    Highlighting opportunities  for  Payroll  improvementand  ensure  Payroll  input  to  the  integration  of  the HR/Payroll and Rostering Systems.
•    Assist  in  maintaining  the  accuracy  and  integrity  of monthly  Payroll returns  and  all  associated  information including  BACS payments  and  electronic  filing  as  required  to  deputise  for  Payroll  and Assistant  Payroll Manager. 
•    Processing and reconciling Mastercard expenses on a monthly basis for Finance.
•    Check correct application of Income Tax Code changes.
•    Resolve general enquiries  from external organisations including, Inland Revenue, Benefits Agencies,Sheriff Courts and Pensions Administrators.
•    Send out all Payroll generated letters for auto-enrolment into the People's Pension Fund.
•    Undertake other duties as directed.

 

 

Skills, Qualifications & Experience
•    Ability to communicate well with external bodies and across the Company at all levels and to work as part of a team with the desire and commitment to ensure the successful and consistent delivery of a comprehensive Payroll service for the Company.Qualifications, skills,and experience
•    Thorough knowledge and experience of computerised payroll systems and Microsoft packages.
•    Comprehensive knowledge and experience in dealing with the conditions of service applicable to all Caledonian MacBrayne staff.
•    Experience in dealing with Income Tax, NIC, SSP, SMP and Paternity leave etc. to meet Government body regulations.
•    Good knowledge of Company Pension Fund arrangments i.e. Ensign, People's Pension, Calmac Pension Fund.

 

 


OUR NINE KEY COMPETENCIES ARE:


LEADERSHIP
To ensure that we will lead and motivate others to enable them to contribute to the best of their ability.


DECISION MAKING AND JUDGEMENT
To ensure that we weigh the pros and cons of each decision point and take the decision which best meets the objective in hand. 


TEAMWORK
To ensure that we work together to deliver the best we can achieve and our business goals.


BUILDING CAPABILITY
To enable everyone to do their job and ensure that our staff are ready for the next step if the opportunity arises.


WORK PLANNING
To ensure that we work in an effective and efficient manner.  To ensure that we have the ability to adapt and change plans as the requirements of the situation change.


DRIVE FOR RESULTS
To ensure that we have the energy into achieving results and to take action to exceed goals and expectations.


SAFETY
To ensure the safety of ourselves, our teams, our customers and our visitors.


CUSTOMER FOCUS
To ensure that we anticipate, meet and exceed the needs and expectations of our customers; both internal and external.


CREATIVE THINKING
To encourage all staff to think of new or innovative ways of working to help the organisation continually improve.

 

 


THE SELECTION PROCESS


ONLINE APPLICATION
Please ensure that you complete the on-line applications fully as you can as well as submitting an up-to-date CV.  It is important that you demonstrate how you meet the essential and desirable criteria outlined within the Job Description.


SHORTLISITNG
We will evaluate your suitability for the role by assessing your qualifications, skills and experience.


INTERVIEW
To ensure you are in the best position to perform to your highest standards during our selection process, make sure you review the competencies outlined in the Job Description and have prepared examples of times you have successfully demonstrated these behaviours in the past.


OFFER
Should you be successful, your offer will be subject to the successful completion of a 3-month probationary period and the provision of two satisfactory references.


DATA
If you apply for this role and your application is unsuccessful, we will, as part of the Equality Act 2010, retain your application for 1 year after the role is filled and then destroy this.


 

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